Data management for RDI

Self-archiving

Metropolia's non-open access publications are co-stored in the Theseus publication archive.

Self-archiving follows the so-called Green Open Access model, where an article is published both in a traditional paid publication channel and in an open electronic publication archive. Most publishers allow self-archiving with an embargo period, i.e. a delay in publication.

How to self-archive?

The library will check with the publisher for permissions and self-archive the publication. It is up to you to provide the library with the file to self-archive your publication. You can do this either via Justus when you submit your publication request, or by email.

When contributing to a co-authored publication, always agree on self-archiving permissions with the other authors at the authoring stage. We need permission from all authors to co-publish. Permissions for images are also required.

Help for selecting a file to be copied

1. Final draft, i.e. the last manuscript submitted to the publisher, which corresponds in content to the published article, but does not include the publisher's lay-out. (If it is a scientific article, it must already be peer-reviewed)
2. Publisher's version, including lay-out.

• Scientific publishers do not usually allow the publisher's version to be saved. In this case, please submit the final draft.
• Domestic trade journals usually allow you to save the publisher's version
• A file copy or a good quality scan of the printed journal.

Benefits of self-archiving

• Opening up research results to a wider audience contributes to social impact
• Openness increases the visibility of the publication and thus generates more citations
• Theseus enables long-term preservation and accessibility of the article
• The publication is given a permanent identifier (URN)
• Search engines find the article on Theseus easily
• Self-archiving generally meets the requirements of transparency for funders

Open access publishing at Metropolia

The objective of Finnish universities of applied sciences is to promote open access to the results of their RDI activities. The results of publicly funded RDI must be openly available online to everyone.

Metropolia is committed to promoting open access in accordance with Arene’s recommendations. All publications created by Metropolia staff as a part of RDI are published open access, unless required otherwise by the conditions of the funder or publisher or by material owned by a third party. Publications in channels that are not openly available are self-archived in the Theseus open repository.

• Open access publishing increases the visibility and impact of RDI and equal access to information. Furthermore, it promotes RDI networking and increases the likelihood of the author being cited.
• Open access publishing means that a publication can be read, copied, printed and linked to in its entirety online.
• An open access publication should also have a persistent identifier (e.g. URN, DOI). Publications stored in Theseus are assigned a persistent identifier.
• The new funding model of the Ministry of Education and Culture supports open access publishing. Open publications of type A–E are given a weighting factor of 1.2.

Around 75 per cent of our publications from 2018 are open access.

• Arene ry, Open Access statement (submissions.theseus.fi)
• Metropolia Rector’s decision on open access publishing (2015) in OMA

Types of Open Access

Gold OA

Publishing in an open access publication. Many scholarly journals charge a fee for open access publishing.
The majority of articles published in Metropolia publication series or specialist blogs are published openly online.

Green OA

A copy of an article published in a paywalled publication is self-archived into an open publication repository, at Metropolia this means Theseus. The original reference data is given in connection with the self-archived version. Most international scholarly journals and Finnish trade journals allow their articles to be self-archived under certain conditions.

Hybrid OA

Publishing in a paywalled journal with the author paying a fee defined by the publisher in order to make their article openly accessible.

• The Article Processing Charge (APC) can amount to thousands of euros.
• The hybrid model is only used by large international scholarly publishers, such as Elsevier, Wiley, Springer, Taylor & Francis and SAGE.
• We do not recommend hybrid publishing, as the publisher makes money with both subscription fees and APCs.
• Members of Metropolia staff can also use OA benefits negotiated with various publishers that make it possible to publish an article without the APC. Further information on these benefits below.
• Read Metropolia instructions on publishing under Publications in OMA.

Open Access benefits for the journals of scholarly publishers

Metropolia is included in the electronic resource agreements negotiated by the FinELib consortium which also offer open access benefits. These benefits enable the open access publishing of articles without the APC in the journals of some scholarly publishers. So, if you have considered publishing your article in a journal of one of the publishers below, check whether these benefits allow you to make your article openly accessible.

•  Read more about electronic resource agreements and negotiations on the FinELib consortium website

If no benefit is available (e.g. the journal publisher is not included below or the journal is not part of the agreement), the APC costs must be covered by the project funding or your unit’s budget. In this case, confirm the APC funding with the project manager or superior.

How can I use the OA benefits?

• Metropolia staff is entitled to APC benefits when acting as the corresponding author of an article.
  • Publishers usually identify the corresponding author’s organisation based on their email address. So use your Metropolia email address when sending your article for approval in the publisher’s system.
• The benefit processes and conditions (e.g. journals and article types covered by the agreement) vary by publisher. Click on the link by each publisher for more detailed instructions.
• If the benefits have been used up for the year/agreement period, the costs of open access publishing must be covered completely by the project funding, for example.

Publisher-specific instructions

• ACM Association for Computing Machinery (07.2022-2024)
  • Corresponding authors can publish open articles without the APC in journals and conference proceedings covered by the agreement.
• Elsevier (2024-2025)
  • Corresponding authors can publish open articles without the APC in Elsevier’s hybrid journals covered by the agreement. A limited number of open articles available during the agreement period.
• Emerald (2024)
  • Corresponding authors can publish open articles without the APC using free open access vouchers in journals covered by the agreement. A limited number of vouchers available during the agreement period.
• IEEE (2024-2025)
  • Corresponding authors can publish open articles without the APC in journals covered by the agreement. A limited number of open articles available during the agreement period.
• Sage (2024)
  • Corresponding authors can publish open articles without the APC in SAGE Premier 2022 journals. No limit to the number of open articles available during the agreement period.
• Taylor & Francis (2023-2024)
  • Corresponding authors can publish open articles without the APC in some Taylor & Francis’ Open Select Standard Rate journals (Social Sciences & Humanities and Science & Technology fields). A limited number of open articles available each year (not sufficient for the entire year).
• Wiley (2023-2024)
  • Corresponding authors can publish open articles without the APC in Wiley and Hindawi journals covered by the agreement. A limited number of open articles available during the agreement period.

Sharing rights of use with CC licences

Creative Commons licences allow the author to easily grant additional rights of use to the material they have produced. CC licences can share rights of use to open access publications, research data or educational resources, for example.

For open access publications, Metropolia recommends the Creative Commons 4.0 Attribution-NonCommercial-ShareAlike (CC BY-NC-SA) licence, and for open research data, the Creative Commons 4.0 Attribution (CC-BY) licence.

The National Policy for Open Access to Scholarly Publications recommends the use of CC-BY licences.

CC licences do not overrule copyright legislation. For example, according to Finnish law, the moral rights of the author cannot usually be waived. This means that the authors of material marked with the CC0 licence also need to be mentioned. The responsible conduct of research also requires appropriate citations, even when the material is CC0-licensed.

Further information

APC funding

It is possible to apply for funding for Article Processing Charges (APC) in Metropolia. Funding is granted for peer-reviewed articles published in publication channels that have been ranked at least as Jufo 1. Consider the following before applying for Metropolia’s APC funding: 

• Check if the publication is related to a project, in which case the project budget covers publication fees. 
• Look for suitable free channels that allow immediate open access publication. 
• Explore whether you can benefit from FinElib’s journal package discounts.
• Can the article be published in a channel that allows delayed self-archiving? 

For more detailed criteria and instructions, refer to the Oma intranet.